IMS – Hitech ERP Features

In today’s demanding business climate, you are under pressure to meet strategic goals, drive profitability, and ensure regulatory compliance. At the same time, you need the flexibility to stimulate growth through differentiation and innovation – while containing costs and maintaining operational control.

You need an Extended ERP solution that helps you address the following challenges:

• Simple access to all the applications, information, and services employees need to complete their daily tasks
• Straightforward collaboration with partners, vendors, and customers
• Flexible IT structures that facilitate the fast adaptation of business processes to changing needs
• Incremental addition of new functions and processes without adversely affecting underlying technology or previous IT investments
• Less complex IT environments and streamlined business processes
• Improved Efficiency results in more Sales / Export Orders Collaborative Solution - Easily Accessible from Anywhere, Any time, Any device
• Mobile app for Customer, Sales Person and Management
• Connect all Stake Holders with one application
• MIS, Alerts and Executive Information System
• Industry Specific Solution Customization on demand available
• Cost Effective Solution - Better Return on your investment
• Reduction in WIP and Finished Goods Inventory.
• Drill downs to the root cause of the problem area.
• Better Resource Utilization either this is money, material or machine
• Better Costing Controls, Material Reconciliation.
• Intangible Benefits like Productivity Improvements.
• Complete Integration so no duplicate entries in any point Faster Implementation

• Administration and Security
• Financial Module Consisting of General Ledger, Accounts Receivable and Accounts Payable
• Material Management Consisting of Inventory and Purchase Order Processing
• Purchase and Import Costing Consisting of Additional Purchase Management
• Sales and Distribution Consisting of Invoicing, Packing List and Sales Order Processing
• Production Costing
• Production Planning and Production Control and Material Requirement Planning
• Export Document / Export Management
• Customer Care
• Fixed Assets Schedule
• Loan Management Consisting of Interest on Value Date, and Loan payment schedule
• Wastage and Scrap Management System
• WIP Management System
• Store Management consisting of GRN Management
• Plant Maintenance
• L/C Management
• Vat Management Consisting of Sales / Purchase / Vat Register
• Corporate Reporting (for Consolidation and Multi-location activities)

Administration and Security

This module has following sub modules

• Company Creation
• User Maintenance
• User Password
• Security Rights Grouping
• Company Rights
• Auditors Lock / Data Posting
• Entry Log Register
• Audit Trail Register
• User Validation
• Security Validation in Every Step
• Data Import from another company

System will enable client to create unlimited number of users and at the same time client will be able to create user wise security rights. This will enable client to define user wise menu and right. Client will be able to define every user its own right. You may be thinking of providing your operator only entry rights and other managerial level modification / delete right, administrator can define this all.

Again there will be system of Data Entry, Entry Validation, Entry Posting and Data Locking System. And these four step right can be provided to four users.

Financial Module

Financial Module has following sub modules

• Provisional Cash Bank / Journal Voucher Entry
• Provisional Cash Bank / Journal Printing and Reporting
• Cash Bank Voucher Entry on the basis of provision voucher
• Cash / Bank / Journal Book Reporting – Daily wise
• Day Book – For Complete Accounting Transaction of A Day
• Trial Balance – As On and Month to Date
• Trial Balance – Group wise
• P/L and B/S – Detail / Group Wise
• P/L and B/S – As on and Month To Date Basis
• General Ledger Report
• Cash / Bank Checklist / Reconciliation
• Cash Flow Report
• Fund Flow
• Interest Calculation
• Ratio Analysis
• Month Wise Analysis
• Provisional Profit & Loss and Balance sheet
• Cash Book, Day Book in T Formats
• Negative Cash Requirement

This system enables client to take report of all Financial Transaction in daily basis. The system will be so much easy that your non-account staff will be also able to run it without any hesitation and training.

Accounts Receivable / Accounts Payable

This module is all about your customer / vendor outstanding. It has following sub module.

• Detailed Party Ledger
• Summarised Party Ledger
• Party wise Ageing Report With and without Auto Adjustment
• Outstanding reports with Due Age
• Agent wise, Area Wise, Account Group, Sub Group wise Party Ledger
• Customer Reminder Letter
• Customer Credit Days / Credit Limit Control
• Agent Wise Credit Days and Credit Limit Control
• Party Reconcilliation

For every customer / Vendor system will ask about adjustment, that means if user require bill wise adjustment system, then system will ask adjustment for every entry, other wise system will report outstanding / Ageing report on FiFo basis self adjustment. All report will be as per your required format. User will be able to analyse customer wise payment recovery.

Material Management

This system is all about raw material planning, purchase. This system will have following sub module

• Purchase Indent / Requisition Slip
• Purchase Quotation
• Purchase Order
• Purchase GRN
• Stock Transfer / Adjustment
• Godown Stock Transfer
• Report on the basis of Last month consumption
• Report on the basis of last year consumption

Beside these, there will be minimum level / maximum level / reorder level / reorder quantity management. Users can analysis last rate and stock quantity at the time of requisition. Again user can take Outstanding purchase order report along with order quantity / receipt quantity analysis. System will warn client for immediate require items.

Import / Purchase Management

This is very important module in context of Nepali accounting terminology. That’s why we have given very special attention on this module. This module will have following sub module

• Purchase GRN
• Goods in Transit
• Purchase Invoice
• Purchase Additional Invoice – Product Wise
• Purchase Additional Invoice – Bill Wise
• Consignment Wise Import Register
• Consignment Wise Product Costing Register

User will be able to enter Import Paper Information in Purchase invoice and at the same time system will support for the additional exp occurred in a purchase. In purchasing you may paying Custom Duty, Freight and other expenses and You want to add these in that particular bill (and stock value) but at the same time, you don’t want to credit the same Vendor, This all will be possible with this IMS. Again this system will allow you to generate / Calculate Purchase Bill wise Product Costing register. While calculating the Product costing it also includes all additional purchase bill entered for particular Item with reference to that Purchase. It is the register, which you require to submit in IT office too. This will be in your required format. This system will provide you complete picture for your import management

Sales & Distribution

This is again a very vital module of this IMS. This system will have following sub module

• Sales Inquiry
• Sales Quotation
• Sales Order
• Packing List / Sale Challan
• Sales Invoice
• Dispatch Information
• Sales Return
• Sales Additional Invoice
• Order Cancillation
• Sales Bill Register
• Sales Analysis – Customer / Product Wise, Product / Customer Wise /
• Monthly Sales Report – Customer Wise / Product Wise / Group Wise
• Sales Comparison Chart – This Month / Last Month, This Year / Last Year
• Sales Analysis Report – Area Wise / Agent Wise, Area wise / Customer wise
• Outstanding Order Report
• Shipment Report – Order wise
• Delivery Register – With Transport, Truck No, Freight Information
• Sales of same product in any unit

Production Costing

It is also very important module of any Industry Management System. This IMS will provide you day-to day production costing of your finished and semi-finished goods. This system will have following sub module / reporting

• Raw Material Costing through Purchase / Purchase Additional Invoice
• Inventory Issue – Cost Centre wise – Product / Non Production Issue
• Finished Goods Received
• Direct Expenses distribution management Cost centre wise
• Option of Indirect Exp in Production Costing
• Bill of Material Management
• Wastage Costing
• Scrap Costing
• Production Costing Analysis, Actual / Defined Costing

User will be able to analysis Cost centre wise Raw material Consumption / Direct Exp occurred in that cost centre, This direct exp may be Electricity, Wage, Factory rent, Water and Fuel Exp. Again user can take production costing with indirect exp – like Office Exp, Office Salary, Rent, Depreciation also. But complete picture can be taken only at the end of a month when all expenses of a month is booked in your account.

Budget & Planning

• Month Wise Budget Allocation of Ledger / Sub Ledger
• Month Wise Sales Planning on the Basis of Product, Agent, Area and Customer
• Budget Analysis Report – Budget – Vs Actual Reporting
• Sales Planning vs Actual Reporting

Production Planning

This module will give your complete picture for your future production planning, raw material purchase, labour increment etc. User can analysis Finished Goods requirement on the basis of Sales Order / Last year Sales. Again System will provide complete report for required Raw Material for future production automatically on the basis of Immediate Stock, Sales Order, Purchase Order. System will calculate raw material on the basis of Bill of Material, where user will define raw material consumption detail for a particular finished goods.

Export Document / Export Management

In the context of Nepal Accounting it is also a very important module. As your industry is export oriented industry and this industry get consideration in Custom Duty / Vat if they import any product for Export. And in this case they have maintain certain register and document also. This system will provide complete one door information for this system. This System will have following sub module

• Sales Order
• Packing List
• Sales Invoice
• Export Invoice
• Addenda
• Covering Letter
• Indian Custom Invoice
• Export Register
• Duty Refund Register
• Pass Book, Bank Guaranty System
• Sales Additional Bill / For Additional Exp occurred in a Export. User will be able to track expensed occurred in a Export / Sales Invoice. Again system will provide consignment wise realisation on the basis of this Additional Invoice
• Sales Realisation Register

At the time user will enter an invoice, system will prints its all document automatically. User does not require entering any information twice. Again in Export system we have found industry is paying various expenses like custom duty, freight, Indian Custom duty on an Export, and without adding this expenses on a sales, your never calculate your realisation and profitability. This all will be possible with this system

Customer Care

This module is all about customer reporting and customer analysis. This module will have following sub module

• Account Statement
• Customer wise Discount Management
• Top Customer (quantity wise / Value wise)
• Customer wise Payment Analysis
• Customer Wise Sales Analysis
• Month wise Sales Analysis
• Customer wise Pending Order Analysis
• Yearly Bonus report on the basis of Sales
• Customer Credit Days / Credit Limit Define and analysis

Asset Management & Depreciation

IMS will allow you to define Products separately as Asset and purchase them without affecting your normal Stock Ledger or any other Inventory Report. Further, you can also define the Depreciation method and Rate of Depreciation for Individual Asset and view reports. Assets can also be grouped and Sub grouped similar to Products. This Module will have following Sub Module

• Fixed Asset Purchase
• Fixed Asset Define on A Product / Depreciation Rate Define
• Depreciation Entry
• Fixed Assets Register
• Depreciation Register

Loan Management

As Loan also plays very important role in any industry, so you require a management for this module also. This System will have following sub module

• Value Date with Entry date – This will be for Interest Calculation
• Loan Payment Date
• Loan Type
• Interest Report

User will be able to take interest report on the basis of value date, this will help client take this interest report very accurately. Again system will alarm of loam payment. And user will be able to define loan wise interest rate.

Wastage and Scrap Management System

As we know that we have predefined formula of wastage in our industry, this system will take care of this also. In bill of material user will be able to define wastage percentage, and on the basis of this percentage will consume raw material automatically. For physical verification / difference user has to enter another voucher. This Module will have following sub module

• Wastage Define at the time of BOM and Finished Goods Receipt
• Wastage Auto Calculation
• Wastage Register / Wastage Analysis
• Scrap Register

Store Management

The system will take special care of your store. This system will have following sub module

• Material Requisition slip
• Purchase Indent
• Purchase Order
• Purchase GRN
• Material Issue to Cost Centre
• Cost Centre wise Store Issue Report
• Product Group / Sub Group for Issue Report

WIP Management

WIP – Work In Progress, in every industry it has a role. User will be able to receive WIP and issue for final product. Again System will provide WIP costing also that will carry in P/L and Balance Sheet. User will be able to define WIP in Product Master.

Plant Maintenance

This module will allow client to enter maintenance and break down report of every machine in software. This entry will be done with day and time, and working labour name. This system will enable client to take report of loss due to plant breakdown and machine efficiency. This module will have following sub module

• Machine Break Down Entry
• Machine Maintenance entry
• Break Down Report
• Maintenance Report
• Machine Efficiency Report

L/c Management

As most of the raw material comes through Letter of Credit in Nepal, so it is also a very important module. User will be able to enter all L/c Information and take report on the basis of that information. This module will have following sub module

• L/C Opening with Full value, Margin Money, Shipment Date and Other Information
• L/C Purchase Order
• L/C Transfer to TR Loan
• Goods Receipt Note
• Purchase Invoice
• Purchase Additional Invoice
• L/C Register
• L/C Outstanding Register (Order Outstanding)
• L/C Pending Register for Accounting
• L/C wise Costing Register
• L/C Reporting with Foreign Currency and Local Currency

Vat Management

IMS will allow you to define Products separately as Asset and purchase them without affecting your normal Stock Ledger or any other Inventory Report. Further, you can also define the Depreciation method and Rate of Depreciation for Individual Asset and view reports. Assets can also be grouped and Sub grouped similar to Products. This Module will have following Sub Module

• Fixed Asset Purchase
• Fixed Asset Define on A Product / Depreciation Rate Define
• Depreciation Entry
• Fixed Assets Register
• Depreciation Register

Corporate Reporting

This will be very important feature of this IMS. User will be able to work online in this system. Again user can update data in web server, and HO can download this data any time. This will enable user to take up-to-date report any time anywhere. Again by using this system all branch data will be merged automatically. This system will have following sub module

• Data Export
• Data Import
• Date Updation to Branch Office
• Data Updation from Branch Office to Head Office
• Data Merging
• Online Accounting

ERP Reporting – Management Reporting

This system will have very special report for Management. Very summarized and analytical report will be generated by system automatically. Basic theme will be maximum information in minimum space. In MIS Report client will get following report.

• Profitability Analysis Report – Product Wise / Customer Wise
• Fund Analysis Report
• Group Merged Trial Balance, P/L, B/S and Cash Book
• Cash Flow Report
• Comparison Report with Last Year
• Comparative Chart of Production Costing
• Production Analysis, Actual vs pre defined
• All Reports will be in Nepali Date as well as in English Date
• All Receivable / Payable Report, Area wise / Agent Wise / Customer Wise
• Payment Recovery Analysis
• Product detailed Analysis with Quality, Colour, Size, Product No, Batch No
• Machine wise production analysis and machine efficiency